RTO Form 37: Step-by-Step Guide for Downloading and Filling

Posted on: Dec 23, 2024 | 3 mins | Written by: HDFC ERGO Team

RTO Form 37: Step-by-Step Guide for Downloading and Filling

RTO Form 37 is an essential document required when transferring a vehicle's ownership. It is issued by the Regional Transport Office (RTO) and protects the seller from liabilities associated with the automobile after the sale.

The seller should transfer the car insurance to the buyer if he wants it; otherwise, the seller should cancel the current policy and get a refund for the unused premium (if applicable).

What is RTO Form 37?

RTO Form 37 is issued when the owner of a registered motor vehicle wants to sell it. This form notifies the RTO that the original Registration Certificate (RC) must be surrendered to allow for a new RC to be issued in the name of the new financier or buyer. It ensures a clear transfer of ownership without disputes.

The RC is the official document certifying a vehicle’s registration with the Indian government. It includes details like the vehicle’s type, engine number, chassis number, fuel type, and the territorial limits within which it can operate.

How to Download Form 37?

Here’s a step-by-step guide to help you complete the RTO Form 37 download:

1. Visit the Parivahan Portal:

Go to the official Parivahan website (https://parivahan.gov.in/), which hosts all vehicle-related services and forms.

2. Click on the “Informational Services” Tab:

On the main menu of the website, click on the “Informational Services” tab to explore various options.

3. Select “Downloadable Forms”:

In the drop-down menu under “Informational Services,” click on “Downloadable Forms” to access a variety of forms related to vehicle registration and other services.

4. Choose “All Forms”:

From the list, select “All Forms” to view the complete collection of forms provided by the RTO.

5. Find Form 37:

Scroll through the list of vehicle-related forms and locate Form 37. Click on it to begin the download.

How to Fill Form 37?

By following these simple steps, you can ensure that RTO Form 37 is completed accurately.

1. Address the Registering Authority:

Begin by entering the address of the Regional Transport Office (RTO) issuing the form in the first blank space. This identifies the RTO responsible for processing the transfer.

2. Reference Number and Date:

Next, fill in the reference number of your request and the date it was initiated. This provides an official record of the application.

3. Details of the Registered Owner:

Clearly state the full name of the original vehicle owner as mentioned in the Registration Certificate (RC). Accuracy here ensures smooth verification.

4. New Financier Information:

Input the name of the new financier or buyer, along with the original registration number of the vehicle. This information is crucial for updating ownership records.

5. Date and Signature:

Add the date and confirm that the signature of the registering authority is included. This validates the form for official processing.

6. Address the Financier:

At the bottom of the form, provide the name, address, and contact details of the financier to whom the form is addressed. This final step ensures the document reaches the appropriate party.

By meticulously completing these sections, RTO Form 37 facilitates a smooth and legal transfer of vehicle ownership, protecting the interests of all parties involved.

Documents Required for Form 37

Certain documents must be attached along with the RTO Form 37 to verify the vehicle’s ownership and fulfil legal requirements. Here is a list of the critical documents you need to provide:

1. Original RC (Registration Certificate):

It serves as proof of the vehicle's legal registration and ownership under the original owner's name. Without this, the transfer process cannot proceed.

2. Transfer Documents:

These are the legal documents that indicate the transfer of ownership between the original vehicle owner and the new buyer or financier. This may include a sale agreement or financing documents that clearly outline the terms of the transaction.

3. ID Proofs:

Valid ID proofs are required from both the original owner and the new financier or buyer. These include government-issued identification such as Aadhaar cards, passports, or driver’s licences. ID proofs verify the identities of the parties involved in the transfer and ensure legal compliance.

4. Additional Documents (if applicable):

In some cases, additional documents, such as a No Objection Certificate (NOC) from the financier (if the vehicle was under loan) or proof of address, might be required.

It is crucial to ensure that all these documents are up-to-date, accurate, and free from discrepancies. Missing or incorrect documents can lead to delays or rejection of the application.

Why Is RTO Form 37 Important?

RTO Form 37 plays a vital role in ensuring the legal transfer of ownership of a vehicle. It safeguards both the seller and the buyer by creating a formal record of the ownership change. Without this form, the original owner might face complications, such as fines or legal disputes, if the new owner fails to comply with vehicle-related laws.

Conclusion

Handling RTO Form 37 might seem complex at first, but it becomes simple with the right guidance. Downloading and filling the form correctly, along with submitting the necessary documents, ensures a smooth ownership transfer. Remember, along with this, updating your insurance, whether comprehensive car insurance or third-party car insurance, is equally crucial for legal and financial protection.

Disclaimer: The above information is for illustrative purposes only. For more details, please refer to the policy wordings and prospectus before concluding the sales.

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