How to Get Duplicate RC Book Online/Offline? Complete Guide

Posted on: Jun 23, 2021 | 3 mins | Written by: HDFC ERGO Team

How to Get Duplicate RC Book Online/Offline? Complete Guide

The registration certificate or RC is an important part of the bike ownership experience. However, it is only human to lose a piece of paper in the daily hustle of life. Nevertheless, even if you lose this important document, you can obtain a duplicate RC from the RTO office. Now, if you are thinking of how to apply for duplicate RC, let us tell you that the process is quite simple, whether you take the online or offline route. You will have to submit all the necessary documents, including the third party bike insurance policy details as well. This blog will guide you on everything you need to know how to get a duplicate RC.

What is an RC book?

The Registration Certificate is the official document stating that your bike is registered with the local Regional Transport Office. The territorial boundary in which you can use the vehicle, chassis number and engine, cubic capacity, and the fuel used are mentioned on the RC certificate.

Documents required for vehicle registration:

• ID proof

• Original invoice of the vehicle

• Insurance copy of your vehicle

• Temporary registration issued by the dealer

• Registration fee receipt

• Copy of your PAN card

• Form 20, Form 21, Form 22 and Form 22-A

What to do if the RC book is lost?

If you have lost your RC book, you should immediately file an FIR at the nearest police station. First, inform the officer about the specifics of your vehicle, including the chassis number, registration number, and any other relevant information. Then you must apply for a duplicate one with the RTO where the bike was first registered.

How to get duplicate RC offline?

After filing an FIR, you need to visit the RTO office where the vehicle was originally registered. Then follow a few steps to learn how to get a duplicate RC-

1. If you have purchased your bike with a loan, you need NOC from the lender.

2. Obtain an affidavit detailing your bike's information and the reason why you need a duplicate RC.

3. Fill and submit the prescribed application form, i.e. Form 26, along with the RC extract (you need to get the RC extract from the RTO centre). You are also required to submit other relevant documents to the RTO officer.

4. The authorized officer will verify and sign the file. Then you have to visit the assistant RTO and pay the required service fee, and in return, you will get the receipt.

5. Get the receipt signed by the traffic superintendent and take the acknowledgement slip. The slip will display the date on which you will get the duplicate RC.

How to get a duplicate RC book for a bike online?

1. Visit the ParivahanSewa website and fill out the application form along with the necessary details. You are required to fill in the details of the FIR filed and the third party bike insurance policy.

2. Submit the online application form and pay the required service fee.

3. A receipt will be generated after successful payment. You need to submit the receipt to the RTO office.

How to differentiate between a fake and original RC?

1. You can spot the difference by the colour and the font used in the certificate. Fake certificates have a lighter colour and variable font. Even the stamp colour in a fake certificate is different from the original one.

2. If your agent provides a laminated RC, double-check it. The government does not use Kodak papers for making RC.

3. The size of the original and fake RC also differs. Fake RCs are usually larger. Apart from this, lines on the edges also indicate the authenticity of your RC.

Difference between RC renewal and obtaining a duplicate one if you have lost your RC

According to the Motor Vehicle Act 1988, the RC expires after 15 years from its original issuance, after which it requires renewal. On the other hand, a duplicate RC is issued when the original RC is misplaced or burnt.

Issues in Applying for Duplicate RC

A duplicate RC can be helpful, but you will face some problems while applying for it. These issues can often lead to rejection of the application.

Some of the common issues in applying for a duplicate RC are as follows:

1. Verification:

If your online application shows that it is still under verification at the RTO level, you will have to visit the RTO and physically verify the document. Moreover, you will also need to submit your biometrics to get the process completed.

2. Unauthorised Agents:

When applying for a duplicate RC, it is crucial that you partner with experts and authorised agents. Some of these unauthorized individuals will claim to be agents, but they aren't. You must never choose an unauthorised agent because it is not the legal method. Moreover, you should refrain from submitting your original documents to anyone who claims to be an agent but doesn't have proof, as they may have some safety risks.

3. Invalid and incomplete documentation:

If you have submitted any incomplete application for the RC documents. In order to receive the clearance, you will have to submit all the documents. Moreover, it is advisable that you also receive clearance from the traffic to signify that there are no pending challans.

4. Incomplete or incorrect information:

You must fill in all the information correctly in your document and submit it. Any incomplete or incorrect information can lead to rejection. You must be very precise while filling in the vehicle and applicant details.

5. FIR delays:

If the RC book was lost or stolen, you should immediately file an FIR. If there is any kind of delay with the FIR, it will lead to a delay in the process as well.

6. Technical Errors:

The online application is a very convenient method while applying for the duplicate RC. However, it might have some technical errors which can lead to delays in filing the application, which can be complicated.

How to Track the Status of a Duplicate Registration Certificate?

After you have submitted the application for a duplicate RC, you will also need to track the status of it. To track the status, you will have to visit the Parivahan Sewa services portal online. The RC application can be tracked under (Registration Certificate Driving License) section. However, you must insert your vehicle's registration number so that you can get the current status of an application. Make sure you keep an eye out for the registration process to avoid any potential problems. Moreover, this will also keep you updated, in case anything goes wrong, and you can go for physical verification.

Here are the steps to follow for the RC re-registration or renewal process:

1. You must apply with the Registering Authority to renew the registration certificate within 60 days from the expiry date. The Registering Authority should have jurisdiction over your vehicle.

2. Pay the due taxes on the vehicle, if applicable.

3. Pay the required renewal fee.

Documents required for submission while converting your RC book to RC smart card:

• Original RC Book

• Proof of Identification

• Proof of Address

• Insurance and PUC documents

• Imprint of the chassis

• Smart card insurance application

Documents needed while applying for a duplicate RC

• Form 26 – application form

• RC card lost challan copy (from the police station)

• No Objection Certificate from the lender if the bike is purchased with a loan

• Copy of the two wheeler insurance

• Emission test paper copy

• Copy of driving license

• Age and address proofs

• Passport-size photographs

• Two-wheeler purchase papers

Key Takeaway

The registration certificate or RC is a mandatory document, like your driver's licence, PUC, etc. Therefore, you should ideally not hit the roads with your vehicle if you have lost or misplaced your RC. However, if you have misplaced your RC or it has expired, getting a copy or renewing the same is an easy procedure, as detailed above. It is advisable that you have your two wheeler insurance in place to cover any additional charges.

Disclaimer: The above information is for illustrative purposes only. For more details, please refer to the policy wordings and prospectus before concluding the sales.

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